How to Write a Resignation Letter

How to Write a Resignation Letter

So, it is time to quit your job. Maybe you had been searching for a new job and found a perfect one for you in a different company. Good for you! Now, the only thing standing between you and your new job is saying farewell to your current employer.

Although it can be very stressful to write and submit a resignation letter, it contains some key elements that help you relieve your stress. If you need any assistance during this process, here is your guide.

what is a resignation letter

What Is a Resignation Letter?

First of all, we should start with the question “What is a resignation?”. A resignation is that the act of quitting your job. A resignation letter is a formal letter that indicates you decided to leave your current job and your current company. 

Do You Have to Write a Resignation Letter?

Even though it is not mandatory to submit your written and formal resignation to every company, it is a kind and professional way of informing your employer. It is also important for making a positive and lasting impression and staying in touch with your employer in terms of expanding or at least maintaining your current network.

tips for forming a resignation letter

Tips for Forming a Resignation Letter

A positive manner: It is always better to retain a positive and respectful attitude towards your manager even though your background involves conflicts or quarrels. Keeping your resentments and negativity to yourself while saying genuine things and pointing out the good sides of working at that company is much more professional.

Being Direct and Straight to the Point

Causing verbosity is not the desired thing in any formal letter. Being brief will save not only your time but also your manager’s time. Therefore, give your intention in the very first paragraph. 

Doing Everything by the Book

Make sure that you have not made a typographical error. Use a spellchecker and review your resignation letter not to give rise to any grammatical error or typos.

Offering Assistance

Assisting in this transition could be very useful for your manager and your team. You may suggest helping them select your replacement, training an intern, or finishing particular projects before your leaving.

What Should Your Resignation Letter Include?

  • Today’s date
  • The address and name of the company
  • The name of your supervisor
  • A statement that shows your intent to resign
  • The official name of your current position 
  • The date of your last day
  • Your signature and your name 
  • Best wishes for the success of the corporate
  • Thanking and showing gratitude to your manager for allowing work with them
  • Offering help before leaving the company
  • Do not forget that giving a reason is optional.

How Can You Submit Your Resignation Letter?

Taking resignation protocols into account, submitting it in person is considered more appropriate on almost every occasion. However, there may be times that you need to send a resignation email instead of a resignation letter. The format of a resignation email is almost the same as a resignation letter. One of the significant differences is you should write in compliance with the email etiquettes.

FAQ on Writing a Resignation Letter

Should submitting a resignation letter be my first step in quitting my job?

No, giving a two-weeks’ notice before leaving is more proper. It is a standard period of time when you say you are going on your last day at work.

Is it a legal obligation?

No, it is not a legal obligation, but it creates a professional image ad that is important in being courteous. It is a general protocol and formality.

Should it be handwritten or printed?

It does not matter if it is handwritten or printed as long as you sign it. (It has to be the original signature) Keep in mind that if you handwrite it, it must be readable.

Do I have to state a reason?

No, you do not have to give a reason. It is optional.

Do I have to offer assistance?

It may depend on your contract, but there is no necessity for training new staff or providing assistance in finding a replacement. However, it may be good for being gentle and showing your gratitude to your manager.

Conclusion on How to Write a Resignation Letter

The time will likely come in your career when you plan to leave your job. Hopefully, it will be because you have found or accepted a better job for yourself. Before submitting your resignation letter, make sure that it is written in the format that impresses your boss. Even though there are resignation letter templates online, it would be more sincere and impressive if you write them independently.

Let us guess. You want to leave your job for a better one. If we are right, then we can help you out with one last thing. You can and should learn how to write a good LinkedIn summary to increase your chances of finding a dream job.

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After working for so many years in the screenwriting business, Ralph decided that he needed to be more involved with the digital world. Therefore he became a content writer by putting his skills into practice after learning about subjects he's interested in, mostly social media.

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